Thank you for your interest in setting up as an Exhibitor, Vendor, Independent Publisher, Craftsperson, Artist, or Writer at OtakuFest 2024.

All Exhibitors, Vendors, Artists, etc… will be located at the Miami Beach Convention Center on the first floor Exhibition Hall.

Exhibition Room Hours:
Friday: 1:00PM - 7:00PM
Saturday: 10:00AM – 7:00PM
Sunday: 10:00AM – 6:00PM

Exhibition Room Load-In:
Thursday 11:00AM – 11:00PM
Friday 8:00AM – 12:00PM

Exhibition Room Load-Out:
Sunday 6:00PM – 12:00AM

Exhibitors who arrive on Thursday between 11:00am and 11:00pm, check-in at the Exhibitor check-in table by the loading dock. There will be check-in at the loading dock until 12:00pm on Friday. Anyone checking in late must check-in at the registration table at the registration area in Grand Lobby Area of the convention center. Your assignment will be confirmed before the event, but all badges must be picked up at the show and will not be mailed prior to the event.

Assignment of space will be by show management. We will try to accommodate as many special requests as possible but cannot guarantee where you will be located.

Miami Beach Convention Center is a union building, compliance with Union Work Rules and Venue Jurisdictions is mandatory.

Electricity & Internet are available for order from the convention center for a fee. More information regarding electricity will be announced as we get closer to the show.

PLEASE NOTE YOU MAY NOT SELL THE FOLLOWING ITEMS AT OTAKUFEST
• NO FOOD
• AI GENERATED ARTWORK
• NO CBD, VAPE, or TOBACCO PRODUCTS
• NO SWORDS, KNIVES, GUNS, or WEAPONS
• NO BOOTLEG MERCHANDISE
• NO HOVERBOARDS
• NO AIRSOFT
• NO LIVE ANIMALS
• NO GAMES OF CHANCE
• NO EXCESSIVE NOISE
• NO PSYCHICS, FORTUNE TELLERS, OR TAROT CARD READERS
• NO TIMESHARES, VACATION PACKAGES, or VACATION CLUBS

Please email sales@otakufest.com for additional assistance.

EXHIBITOR & VENDOR BOOTHS
STANDARD CORNER BOOTHS: $825
STANDARD INLINE BOOTHS: $750
Standard booths are 10×10 with Pipe and Drape.
These booths are intended for vendors of original and branded products that relate to the culture of comic con. Major corporate brands may exhibit in a Premiere Booth, not a Standard Booth.

Standard Booths are 10′ X 10′ pipe and draped areas. Each booth comes with exhibitor badges (2 badges for 1 booth, 4 badges for 2 booths, 5 badges for 3 booths, and one badge for each additional booth purchased), one eight-foot table, two chairs, a small company sign, and a small garbage can. Corner Booths come with an additional six-foot table for the 2nd face out. Additional tables are available from the decorator for a fee, or you may bring your own.

Electricity & Internet are available for order from the convention center for a fee. Additional exhibitor badges are $90. Badges are non-transferable.

Please note that by purchasing exhibitor space at OtakuFest you are agreeing to the terms and conditions below.

PREMIERE CORNER BOOTHS (Front of Show): $1025
Premiere booths are 10×10 corner booths with Pipe and Drape located at the front of the exhibition hall, and they include electricity.
Premiere booths are designated for brands that wish to activate attendees for the purpose of marketing, sampling, giveaways, photos, etc. No food or beverage is allowed.

Premiere Booths are 10′ X 10′ corner pipe and draped areas. Each booth comes with exhibitor badges (2 badges for 1 booth, 4 badges for 2 booths, 5 badges for 3 booths, and one badge for each additional booth purchased), one eight-foot table, one six-foot table, two chairs, a small company sign, and a small garbage can. Additional tables are available from the decorator for a fee, or you may bring your own.

Electricity & Internet are available for order from the convention center for a fee. Additional exhibitor badges are $90. Badges are non-transferable.

Please note that by purchasing exhibitor space at OtakuFest you are agreeing to the terms and conditions below.

NON-GENRE BRAND 10X10 INLINE BOOTHS: [PLEASE E-MAIL US]
These booths are for Brands outside of the geek/ nerd genre to promote their services. Brand Booths are 10′ X 10′ pipe and draped areas. Each booth comes with exhibitor badges (2 badges for 1 booth, 4 badges for 2 booths, 5 badges for 3 booths, and one badge for each additional booth purchased), one eight-foot table, two chairs, a small company sign, and a small garbage can. Additional tables are available from the decorator for a fee, or you may bring your own.

Electricity & Internet are available for order from the convention center for a fee. Additional exhibitor badges are $90. Badges are non-transferable.

Please note that by purchasing exhibitor space at OtakuFest you are agreeing to the terms and conditions listed at the bottom of the page.

PREMIUM ARTIST/ PUBLISHER/ WRITER/ CRAFTSPERSON BOOTHS [LIMITED]
PREMIUM ARTIST CORNER BOOTH: $475
PREMIUM ARTIST INLINE BOOTH: $425
Independent Publisher and Premium Artist/ Writer/ Craftsperson booths are 8′ X 10′ pipe and draped areas. These booths are specifically for Independent Publishers, Artists, and Writers who are selling their own created or published work. INDIVIDUALS SELLING IN THESE SPACES MAY NOT SELL ANY ITEM NOT CREATED BY THEMSELVES. T-Shirt/Apparel companies do not qualify for this space. Limit 2 artists per table.

There is a limit of one premium booth per company. If you need more booth space, you will be required to purchase an exhibitor booth at full price. If you are an indie publisher, all items for sale must be published by your company. If you are an artist, all art (including prints) must be created by the person purchasing the booth, and the artist must be in attendance at the show. This booth can be shared between two (2) artist. Each booth comes with exhibitor badges (2 badges for one booth), one eight-foot table, two chairs, a small company sign, and a small garbage can. Corner booths are provided with one eight-foot table, and one six-foot table. Additional tables are available from the decorator for a fee, or you may bring your own.

Electricity & Internet are available for order from the convention center for a fee. Additional exhibitor badges are $90. Badges are non-transferable.

Please note that by purchasing exhibitor space at OtakuFest you are agreeing to the terms and conditions below.

ARTIST ALLEY/ CRAFTSPERSON TABLES: $325
The Artist Alley section is the section of the show designed to accommodate the needs of established and upcoming artists and writers. Artist spaces are approx 6’ wide by 3 foot deep and come with (1) 6-foot long table, 2 chairs, and 2 Badges. Badges are non-transferable. They may not be sold or used as prizes or giveaways. These tables are placed directly next to each other in a row. There is a limit of one table per artist/craftsperson. These spaces are reserved for aspiring artists and writers who are selling/promoting their own personal work and may not be used to sell other merchandise not created by the artist/writer. Artist alley is not designed for Craft Person’s wishing to sell handmade items such as jewelry, clothing (Less than 25% of their overall inventory), craft items, plushies, etc. Crafts Person’s are however eligible for Crafts Person Tables.

Electricity & Internet are available for order from the convention center for a fee. Information on purchasing electricity will be emailed a few weeks before the show.

Additional exhibitor badges are $90. Badges are non-transferable. They may not be sold or used as prizes or giveaways.

Please note that by purchasing an artist table for OtakuFest you agree to the terms and conditions listed on the checkout page. Limit 2 artists per table.

For any questions contact sales@otakufest.com or call (786) 734-3458

PLEASE NOTE THE FOLLOWING TERMS YOU AGREE TO BY PURCHASING SPACE AT OTAKUFEST

1. Booths must remain intact and manned throughout the hours of the convention and may not be dismantled prior to the closing of the convention. OtakuFest will not be held responsible for any issues arising from an unmanned booth during show hours. The loading dock will not be open for breakdown prior to the close of the exhibition room. If you break down your space prior to the end of the show you will be banned from setting up at future shows. Attendee’s have paid for the ability to shop with Vendors and Exhibitors and expect them to be set up during show hours. By breaking down early you are doing both the attendees and the show a disservice. Please be advised that there are vendors and artists that we will no longer welcome back due to breaking this rule. The shows management takes this very seriously. It is unfair to attendees, the show and other vendors to break down early. If you cannot stay until the end of the show, please do not set up.

2. Exhibitors must comply with all local, state and federal laws, and will not hold management liable for any breaches, losses, or damage to themselves or their property. All exhibitors agree to hold blameless OtakuFest and all OtakuFest staff members and workers against any loss, damage, theft, expenses, claims or actions arising from any personal or property damage, loss or theft due to said exhibitors participation in OtakuFest. OtakuFest agrees to pay for overnight security in the main exhibit hall. Exhibitors should take reasonable measures to cover their items before they leave their booths at night. Exhibitors are responsible for their own security during show hours.

3. In addition, all vendors/exhibitors/artists acknowledge that OtakuFest and all OtakuFest staff members, workers, employees and agents, will NOT provide or maintain insurance coverage for vendors/exhibitors persons or property, and it is their sole responsibility to obtain insurance covering loss.

4. OtakuFest in no way endorses any artists/vendors/exhibitor’s merchandise, exhibits, views, beliefs, or actions. All artists/vendors/exhibitors are deemed to be their own business/entity and in no way reflect the views, beliefs, intentions and/or direction of OtakuFest. Artists/vendors/exhibitors do not represent OtakuFest in any way.

5. All merchandise bought or sold at the OtakuFest is done strictly between artists/vendors/exhibitors and attendees/buyers, OtakuFest is not party to or responsible in any way for any transactions made between said parties.

6. NO SWORD VENDORS OR WEAPONS VENDORS ALLOWED. THIS INCLUDES SWORDS, KNIVES, OTHER SHARP ITEMS, TASERS, LASERS, ETC… ANYTHING THAT IS A WEAPON. Anyone who attempts to sell weapons at the show will be asked to remove the items from their booth. Repeat offenders will be asked to leave the show, with no refund given.

7. NO VAPE, TOBACCO, OR ANY TYPE OF SMOKING SALES OR PARAPHERNALIA ARE ALLOWED. THIS IS AN ALL AGES COMIC BOOK / ANIME CONVENTION AND WE DO NOT ENCOURAGE SMOKING OF ANY KIND. IF YOU SELL VAPE, TOBACCO, OR ANY TYPE OF SMOKING ITEMS OR PARAPHERNALIA AT THE SHOW YOU WILL BE ASKED TO LEAVE, WITH NO REFUND GIVEN.

8. No Bootleg Merchandise, DVD’s or CD’s. Representatives from various studios will be at the convention. Anyone selling unauthorized merchandise that infringes upon their copyright or licensing agreements (or any other studios) will be asked to leave the show. No refunds will be given if you break this rule and are asked to leave.

9. No outside food vendors are allowed. The Miami Airport Beach Center has an exclusive on food sales. This applies to Food Trucks on Convention Center property. This applies to Pocky and Ramune as well.

10. All adult materials must be either behind the table or, if displayed on a table or display rack bagged or covered so that minors may not open it. Any adult material containing nudity must be covered in accordance with local and state laws. Artists/Exhibitors agree not to sell any adult materials to minors. Violating this rule is cause for immediate dismissal from the show with no refund, and being banned from any future events hosted by the show’s management.

11. No Live Animals. Exhibitors may not engage in the sale of living animals at the event.

12. Nudity is NOT allowed in the convention center under any circumstances.

13. No source of gambling. No Bingo. No Games of Chance, No Lottery type gaming is allowed.

14. No Sales Onsite or Promotion for Online or Offsite Sales of any guns real or replica.

15. State tax is the responsibility of the artist/vendor to collect according to state laws.

16. No sales or promotion of Time Shares, Vacation Packages, or Vacation Clubs shall be permitted.

17. No exhibit may block or interfere with other exhibits or with the aisle space. This includes the use of excessive noise. Any damage caused to the building or its furnishings by the Artist/Exhibitor are the sole responsibility of the Artist/Exhibitor.

18. Should you (the exhibitor) find that you are not able to attend OtakuFest and have already paid for your space, the policy is as follows: A refund will be given – minus a 50% cancellation fee for each Exhibitor Booth/Artist Table after 4/17/24. After 5/1/24 No Refunds shall be issued.

Cancellation Fee After 4/17/24
Refund -50%
No Refund will be issued after 5/1/24

19. Abandoned Property: Any property not removed from the Miami Beach Convention Center that has not been claimed within twenty-four (24) hours following the end of the event will be considered abandoned by the Exhibitor.

20. Exhibitors have given permission to be photographed and recorded for any and all future OtakuFest use.

21. OtakuFest reserves the right to change, amend, and add to the rules and regulations of the show at any time. In the event that any new rules are added that prevent you from selling your core product, you will be notified and refunded in full.

For questions about vendor space, placement and availability, contact sales@otakufest.com